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Steps to Graduation for Ph.D.

1.  Choose a faculty advisor and dissertation committee.  All committee members must be members of the KU Graduate Faculty, but students may request to have committee members from outside the university.  See the BIOE defense committee requirements for all guidlines.

(a)  If a proposed member of your committee is not appointed to the KU Graduate Faculty, please contact the BIOE Program Assistant immediately.

2.  Along with your advisor, develop and file your Plan of Study online at https://gradplan.engr.ku.edu.  This must be completed and approved in the second semester of study. Your Plan of Study is complete when all information is up-to-date, all fields are entered, and all committee members have signed. 
(A BIOE tutorial can be found on our website)

3.  Take and pass the qualifying exam at the end of your first year.

(a) The student must satisfy and complete all requirements and conditions specified by the BioE Graduate Program and the SOE to address general and track deficiencies.
 
(b) The student will select three 3 credit BioE track DEPTH courses numbered 700-990 (excluding internship and independent study courses) with the approval of his/her advisor and the qualifying committee track chair. To satisfy this criterion, the student must complete the three qualifying courses with an average GPA of 3.5 or above. 
 
(c) The student must pass the QE, which consists of both written and oral exams. 
 

4.  Complete all required coursework (core, track requirements, etc) and dissertation research, while fulfilling the research skills, responsible scholarship, and residency requirements.

5.  Schedule your comprehensive oral exam with your committee, send all members a copy of your proposal, and inform the BIOE Program Assistant at least two (2) weeks prior.  At this time, your Plan of Study should already be completed (per step 2). Please do not attempt to set the date for your comprehensive examination until this is done.  You will not be cleared by the BIOE program or the School of Engineering to take your comprehensive exam until this is completed.

(a) When notifying the BIOE PA of your comp. exam,  please fill out the Comprehensive Exam Form and include the following information...

1. Title of your dissertation

2. Date & time of your exam

3. Location of your exam

4. Committee members and what role they fulfill (chair, outside member, etc.)

(b)  If you need assistance with securing a location, please let the BIOE Program Assistant know.

6.  After you pass the comprehensive exam, you become a candidate for the Doctor of Philosophy degree.

(a) After completion of 18 post-comp hours you are eligible to be considered full time with one credit hour per semester. A petition must be filed with graduate studies. Found here

7.  Complete your dissertation.   

8.  File your application for graduation through Enroll & Pay by semester deadline.

Path:  Enroll & Pay > Student Center > Academics (pull down menu) > Apply for Graduation

9.  Submit your dissertation to your committee. 

Note: At least five (5) months must pass between the comprehensive exam and the final oral exam (defense)

10.  Your committee accepts your final draft of dissertation.

(a) Determine with an your advisor if embargo is necessary. 

(b) Please remember that you must be enrolled in at least one (1) credit/research hour for the semester that you graduate, unless you meet the early deadline. 

11.  After all degree requirements are met, student requests a final oral exam (defense) date from committee and inform the BIOE Program Assistant at least three (3) weeks prior.  Please do not attempt to set the date for your final oral exam until all of the above steps are completed.  You will not be cleared by the BIOE program or the School of Engineering to defend until this is completed.

(a)  When notifying the BIOE PA of your defense,  please fill out the Doctoral Defense Form and include the following information...

1. Title of your dissertation

2. Date & time of your defense

3. Location of your defense

4. Committee members and what role they fulfill (chair, outside member, etc.)

(b)  If you need assistance with securing a location, please let the BIOE Program Assistant know.

12.  The request for your final oral exam (defense) is scheduled by the program and notification will be sent to the Schoool of Engineering for approval and the Dean’s office for publication in news medium.  

(a) Your eligiblity will be verified at each level.

13.  After you pass your defense, make all necessary changes to your dissertation as recommended by your committee.  Committee members must sign the title page and the chair will sign the acceptance page of your thesis.  (Sometimes, committee members will sign after the defense without the changes required.)

(a) Submit one set (wet-signed originals) to Anna Paradis in the School of Engineering

(b) Submit one set (wet-signed or photocopy) to the BIOE Program Assistant

14. Fill out Doctoral Checklist and return to the BIOE Program Assistant

15. Submit your electronic thesis to ProQuest/UMI at: http://dissertations.umi.com/ku/.This is required

(a) You are welcome to also submit a bound copy to bioengineering, but it is no longer required. A list of preferred book binding vendors can be found at the bottom of http://www.graduate.ku.edu/etd/submitting 

16. Complete and return KU Scholarworks Electronic Theses and Dissertations Release form (the first link under "Electronic Thesis & Dissertations").

17.  Complete and return the Engineering Career Center MS or PhD Graduation Report form.

18.  Complete a the Doctoral Student Completion Survey - under “Quick Links" on the left side of the screen. After completing the survey, turn in or forward a copy of the confirmation e-mail to Anna Paradis, 2018 Eaton Hall, aparadis@ku.edu.

19.  Next, verify with the School of Engineering Research and Graduate Programs (Anna Paradis) that all degree requirements are complete.

20.  Congratulations!  You have graduated!


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